The 'Send' Screen |
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Send Your E-Card
 Watch Video— Sending an E-Card (2:15)
Creating your "Send List"
Once your card is composed, you can send it out by adding email addresses to your Send List. You can send out cards one at a time, or to up to 250 recipients at once.
Note: Don't worry if you have several thousand cards to send...it is still easy. Every time you send or schedule a card, CorpNote will prompt you, "What do you want to do now?" Simply select the 'Copy Card' option, and you will have an exact duplicate of your card ready to address to the next 250 people on your list. Repeat as needed.
You can add recipient's email addresses to the send list using any of
the following three methods:
1. Add Individual Email Addresses
Type your recipient's email addresses in the 'Email' text box, one email address per line. You can also copy and paste your list of email addresses (one per line) from another application or text file.
When you are finished, Click the 'Add Recipient(s)' button once, and your addresses
will appear in the "Send List" below. You can continue adding addresses in this fashion, or also add recipients from Groups or your Address Book.
2. Add Groups
- Groups allow you to easily address an e-card to many people. To create a Group, you must first add your contacts to your address book. (see the creating groups tutorial)
- Once you have created groups, they will appear when you click the 'Add Group'
button.
- Tip — You can see all the members of a group by clicking on the arrow box (See example)
- Check the box(es) next to the groups you want to send
your e-card to and then click the 'Add Groups to Send List' button.
3. Add Recipients using your online Address Book
- If
you have added contacts to your Address Book, you can select recipients by clicking the 'Address Book' button. The address book will pop-up in a separate window in which you can search for your recipients.
- Check the box next to their names and when you are finished, click the 'Add Contacts to Send List' button. (See example) If you decide you do not want to send your e-card to one of the recipients on the list, click the checkbox next to their email address, so that it is unchecked, and then click the 'Save Changes' button.
Note on using Autofill to display the first names of your card recipients:
CorpNote allows you to automatically fill in the first names of card recipients using our Name Autofill feature. If you selected the Autofill option in the Greeting Section of the compose screen, you can use any of the above three methods to enter your addresses, and autofill will automatically fill in the first names (providing that the contact has an address book entry).
Email Options
1. Subject Line
The subject line is required, and it is the text your recipient sees when your e-card appears in their e-mail inbox. Subject lines are limited to 80 characters, but brief is better. You want to make sure your recipient opens your message, so creating effective subject lines is very important. Click here for general tips, and read this Blog entry or view our Newsletter for additional secrets on how to create effective subject lines.
2. Email Message (optional)
The Email Message field allows you to add a text message, which can be especially effective in convincing your recipients to open your message or to let them know, in the case of an invitation or survey, that their response is required. Email Messages are limited to 140 characters, and appear next to the thumbnail image your guests see in their inbox (or as the first thing on the page if you are sending your card as 'text only').
Click this link to see how the
Subject Line and Email Message appear to your ecard recipients.
3. Send the Email Notification 'With Images' (HTML), or as 'Text Only'
You can select the type of email notification your recipients receive, instructing them how to pick up their e-card.
Select
'With Images' to send an email with graphics, including a smaller image of the card you are sending.
Select the the 'Text Only' option if you think that your CorpNote email notifications might be getting caught in people's SPAM filters, or if many of your recipients are using text-only mail readers like cell phone applications. (Click here to preview the Text Only Email Notification).
4. Send Now or Select a Date
When your Send List is complete you can send your e-card immediately, or you can schedule a delivery date any day in the future.
Send Now is the default option — click the 'Send Card' button and your card will be delivered immediately. (Tip — larger Send Lists take longer to send...the screen will prompt you when you may proceed.)
If you want to Select a Date in the future, then click on the small calendar icon to reveal the scheduling calendar. Choose your date and click the Send Card button to schedule delivery. (See bigger example)
Tip — Scheduled cards can be viewed in your E-Card History, and you can edit the card or change the delivery date any time before they are sent. To view your scheduled cards, sign in and go to E-Cards > Saved Cards. At the top of the screen is a notice of how many cards you have scheduled to be sent, which you can click to view and edit your scheduled cards.
If you need additional help, please refer to our Frequently Asked Questions or complete our Priority Email Support Form.
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