Tutorials - Address Book - Create a .csv from MS Outlook

Step 1: Open Outlook.

For Outlook 2010, choose File > Options > Advanced

For Outlook versions prior to 2010, choose File/Import and Export...

Step 2: Select Export to a file and click "Next>"

Step 3: Select Comma Separated Values (Windows), and click "Next>"

If you have never used this feature before you may get this message:

If you do, you will need to put in your Outlook or Office software disk, and click "Yes".

Step 4: Select your "Contacts" folder, or just the sub-folders that you would like to bring into your address book, and click "Next>"

Step 5: Choose a name and location for your exported file by clicking on the "Browse" button. Save the file to your desktop, or any place where you will remember to find it. Then click "OK" and "Next>".

Outlook exports are often very large. To reduce the size of your exported .csv file, select which specific fields to export. Click on the "Map Custom Fields" button, as shown below.

The following screen shows all data fields on the left, and the ones to export on the right. You need to make the list on the right show the seven fields you would like in your CorpNote address book. We require first name, last name and e-mail address.

You can do this by either a) deleting unwanted fields in the right column by highlighting them and clicking delete, or b) by clicking the "Clear Map" button, and dragging the fields from the left column to the right.

Once your window looks like the image above, click "OK", and then click the Finish button to clean and save your file.

Important: make sure the field names in the first line of the file match the order of the information contained in your file.

Return to the address book import tutorial.

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