Tutorials - Creating and Sending an eCard or Invitation


Send your eCard and Track Pickup

This tutorial covers the basic way to address, send, schedule and track eCards and invitations by using the address book or manually adding recipients' email addresses. If you are looking for other ways to share your eCards, such as in social media or from your website, view our Social Media eCards Tutorial or our Direct Link Tutorial.

Create Your Email Subject Line

Subject lines are limited to 80 characters and are required to send an eCard. This is the text your recipient sees when your eCard appears in their email inbox. Creating an effective subject line is very important to ensure your recipient opens your message.


Your subject line text is what the recipient sees when your eCard appears in their email inbox.

Related Blog: Effective Email Subject Lines

Add Recipients Individually

Type your recipient's email addresses in the 'Email' text box, one email address per line. You can also copy and paste your list of email addresses (one per line) from another application or text file. When you are finished, click the 'Add Recipient(s) to Address List' button once, and your addresses will appear in the "Address List ".

Note: This method of adding recipients limits you to 250 email addresses per eCard.

Add Recipients from your Address Book

You must add contacts to your Address Book to use this feature.

  • Select recipients by clicking the checkbox next to the names of the people you want to include
  • Search for contacts by name/email
  • Sort contacts by first name, last name or email
  • Show an address book field such as birthday, anniversary or start date next to your contact's name
  • After checking the box next to each recipient you want to receive the eCard, click the 'Add to Send List' button

Note: CorpNote enables the automatic insert of a first name in the greeting section of your eCards. If you selected the Autofill option, only the contacts from your address book or groups will receive a first name in the greeting line of your eCard.

You can automatically insert a contact's first name in the greeting line of your eCard.

Add Recipients using Groups

Groups allow you to easily address an eCard to more than 250 recipients. If you have created groups in your Address Book, they will appear in a drop down menu when you click 'Send to group'. Select a group and click the "continue" button to save your changes.

De-selecting Recipients

  • If you added your recipients either individually or from the address book, then uncheck the box next to email addresses you do not want to include. You must click the 'Save Changes' button to de-select these recipients.
  • If you selected a group, either choose another group from the drop down menu or choose the button for 'Type email address' or 'Use address book.' Once you add recipients using one of those two methods, you will no longer have a 'group' as your eCard send list.

Send or Schedule your eCard/Invitation

You can send your eCard immediately or you can schedule a future delivery date. If you want to select a delivery date:

  • Click 'Select Date' and either choose a date using the calendar icon or type one in
  • When finished, click the 'Schedule Card' button

Note: Scheduled eCards can be viewed by going to eCards > Saved/Scheduled. Click on the 'Scheduled' tab to see all of your scheduled eCards. You can edit the eCard or change the delivery date any time before the eCard is automatically sent.

You can edit or change an eCard delivery date any time before the eCard is automatically sent.

Tracking eCard Views and Responses

You can track your eCard/invitation views and respond to your recipients by going to eCards > Sent Cards. Click on the envelope or choose "View Recipients and Pickup Status" from the drop down menu next to each eCard. View statistics are recorded in real-time.

For each recipient you will see whether they viewed the eCard, when and how many times. If the eCard included an invitation or survey, you will also see if they responded.

For more detailed information, visit our Tracking & Responding tutorial.

Next Tutorial > eCard/Invitation History - Sent eCards

If you need additional help, please refer to our Online Help Center or complete our Priority Email Support Form.

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